Webmail: Setting Up An Email Signature
This guide will show you how to set up an email signature using webmail. If you're using a mail client such as Outlook you'll need to follow the instructions provided by that client. It's still a good idea to set up a signature on webmail, for occasions where you access your mail this way.
What Is An Email Signature?
An email signature is a block of text, and sometimes images, that is added to the bottom of your emails. Primarily it's used to sign off an email, but is often used to include additional contact details or website links. It's a good idea to share a standard format across your party or group, to ensure a clear, consistent brand identity is maintained.
Setting Up Your Email Signature
1. Once signed in, click the Settings icon in on the left of the screen.
2. From the menu that appears, click on Identities.
3. You'll see a list of identities, usually there will only be one, click on it to open your Identity settings.
4. It's a good idea to check the general settings for your identity are up to date, before creating your signature.
The Display Name is what recipients of your emails will see as the sender name, so make sure it's accurate.
5. In the signature box, add in the signature you'd like to use. This can be a simple text signature, or can include links, images, and other formatting and design elements using the toolbar at the top of the Signature box.
6. Once you're happy with how everything looks, hit the Save button.
If you share an email address as part of a job-share, you can find out how to set up multiple identities (and signatures) in this guide: Webmail: Using Identities To Manage Email As Part Of A Job Share.
What If You Can't See The Formating Options?
If you don't see the formatting options at the top of the Signature box, just click on the picture icon in the top left of the box. This will switch you from plain text to rich text formatting.
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