Webmail: Getting Started With Your Green Party Email Account

Webmail: Getting Started With Your Green Party Email Account

Whether you've just had a new email account created, or are taking over an existing email there are a few things you can do to personalise, and get the most out of your new email account, when accessing it via webmail. In this guide, we'll go through the Settings menu for all the things you might want to check when getting started.

Accessing The Settings Menu

Each of the settings for your webmail are accessed via the top-level Settings menu. To access the settings just click on the settings icon on the left of the screen.



This will open up the Settings menu, where you can access all of the sub-menus related to the settings you'll use to get the most out of your email.



Preferences

Clicking into Preferences will open a second menu. You can click onto any of the items in this list to bring up the relevant section.


User Interface

The User Interface menu allows you to change settings related to the overall appearance of the webmail platform. You can make significant cosmetic changes by changing the theme, but the things you may want to prioritise are the way dates are formatted, to ensure they appear in a standard UK format.


You may also want to change the frequency with which your mailbox checks for new incoming messages.


Once you're happy with your changes, remember to hit the Save button.


Mailbox View

The Mailbox View settings allow you to choose the number of messages that are displayed per page, and how quickly a message is marked as read, amongst other things. You may want to leave these settings as they are, or make changes and hit Save.

Displaying Messages

Again, you can choose to leave things as they are in these settings. It's not recommended to set "Allow remote resources" to Always. Never, or "From Known Senders" should be selected.

Composing Messages

There are some important settings in this section that we recommend you update. The first is "Compose HTML Messages". We recommend selecting "always, except when replying to plain text". If you set this to "never" your emails will be sent in plain text, which usually display in a typewriter-style font.

 
The second setting you may want to look at it is "Automatically save draft". This allows you to set how often an email is saved to your draft folder whilst open. This can be a lifesaver if you close your browser before sending an email, or if your connection drops. You can choose the setting that works for you, but a one minute interval will ensure you're draft is as up to date as possible.


You can set a default font for HTML emails. This is really useful for maintaining consistency across emails. It's recommended that you use Helvetica 12pt.



The next settings you'll want to look at are the Signature Options. We recommend using the settings below, but this is a matter of personal preference.
If you haven't set up your email signature yet you can find out how to do so in this guide: Webmail: Setting Up An Email Signature.


There are additional settings available for Spell Checking. It's up to you if you want to enable these. You can also safely ignore the Advanced Settings section. Once you've made all the changes you'd like make sure you hit the Save button.

Contacts

The settings available for Contacts relate to the way any saved contacts will be displayed. This is a matter of personal preference, so set these how you like and hit Save.



Special Folders

Special Folders are those that serve a default purpose- such as Draft, Sent, Spam, and Deleted. You can ignore these settings.

Server Settings

Again, you can ignore this menu if you wish. However, you may wish to set deleted messages to be marked as read automatically.


Folders

The Folders menu allows you to create and manage your folders, and sub-folders to get organised. It should be fairly intuitive, but we'll publish guidance in future on how to manage your folders.

Identities

The Identies menu allows you to create, and manage things like your email signature, and display name. You can find out more about setting up your Identities in the guides below:
  1. Webmail: Setting Up An Email Signature
  2. Webmail: Using Identities To Manage Email As Part Of A Job Share

Responses

Here you can create saved responses, perhaps to common queries you receive. This can save time if you receive a lot of queries about the same subject.

Filters

Filters allow you to automate simple actions, like deleting emails that come from a particular sender, or with a particular subject line. These can be useful for decluttering your mailbox, but aren't as fully-featured or as complex as those you'd find in a mail client like Outlook.

Password

This is, you guessed it, where you can change your password. You can find out how to change your password in this guide: Updating Your Green Party Email Address Password

Vacation

This is where you can set up your Vacation, or Out of Office message to ensure that anyone who contacts you receives an automatic response whilst you're away. 

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